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April 8, 2024Discover how “Raymond” changes team meetings and efficiency
April 8, 2024
By: Bk Team
If you have a distributed team, you’re probably well aware of the challenges that come with time differences, language barriers, and the daunting task of managing a small team while trying to be everywhere at once. Missing a meeting can lead to a domino effect of miscommunication, resulting in hours of work being directed towards an incorrect goal or feature.
This was an everyday problem until one time, a colleague suggested that recording our meetings could be useful. It would allow us to view the calls offline, reviewing them as necessary, and taking notes at our leisure.
We implemented it, and it worked! But we went for more.
Seeking a better solution, we discovered a tool that not only recorded our meetings but also transcribed the call content. The team said “Wow!” when we discovered the automated transcription feature. This tool also offered a Notetaker to include in our Google Meets to take notes as if he were a team member.
This is how Raymond came to life! We created him as a new team member and included him in all of our meetings, with clients, among ourselves… A silent but diligent witness of our work.
The early days were rough—Raymond was like that uncle who can’t hear well, hilariously jumbling names, mixing personal banter about the weather and runaway pets with critical business decisions.
But then, something amazing happened: Raymond evolved. He started learning about us! Suddenly, we were receiving emails with detailed, accurate summaries of our discussions, with our names correct. Raymond began delivering a list of actionable items, clear responsibilities laid out with an efficiency we’d never managed on our own. It felt like we had gained an executive assistant, organizing our creative chaos while we just had to remember to wash our cups.
In the end, Raymond has not just changed how we work; he’s enriched our team dynamic in ways we couldn’t have imagined, blending efficiency with a touch of humor, and making every day a bit more interesting.
For more insights on improving your team’s workflow, don’t miss our article: 3 Simple Tips for Seamlessly Synchronizing with Your Design Team!